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DEPOSITS

To confirm a reservation for the Event Date outlined in this Agreement and the attached Estimate, NCC requires the following:

(a) a fully executed Agreement
(b) an Estimate signed by the Client, and
(c) a deposit by check of 25% of the total listed on the estimate ("Estimated Total")

Until these items are executed and/or delivered to NCC, NCC will be under no obligation to honor a reservation request for the Client’s desired Event Date. All deposits are nonrefundable and exclusive of taxes. All deposits should be mailed to the following address:

Naturally Curly Cook, LLC 5617 Bryan Pkwy. #3 Dallas, TX 75206

Contracts can be e-mailed to the following address:

Kelly@naturallycurlycook.com

CANCELLATION

NCC requires written notice (via email or certified mail) be sent to our office to cancel an event. If sent via email, cancellation is not considered valid until client receives a response from NCC confirming receipt of notification of cancellation. It is client’s responsibility to ensure NCC has received cancellation notice.

Any Cancellation Notice received by NCC is subject to the following Cancellation Fees:

  • Outside 60 Days - 25% of estimated total cost
  • Within 60 Days - 50% of estimated total cost
  • 7 days or less - 90% of estimated total cost
BILLING

All charges noted on the estimate will be paid as follows:

  • 25% at the time of contract to secure booking date
  • Additional 25% 60 days prior to event
  • Final Balance 1 week prior to event Additional
  • service and bar charges within one week following the event
Client agrees that: (a) the service and bar charges outlined on the proposal are estimates (b) final billing of service and bar charges will be done at the conclusion of the Event, and (c) the Client is responsible for all charges incurred if the Event goes past the time designated in the estimate. All consumption and additional charges must be paid by the client within 7 days of the event.

PAYMENT INFORMATION

The remainder of the Estimated Total must be paid in full by noon, one (1) week prior to the Event Date, along with a final confirmation of the time, place, and number of attendees listed on the Estimate. The confirmed number of attendees may be increased, but may not be reduced. NCC is not responsible if actual number of guests exceeds guarantee. Failure to pay the remainder of the Estimated Total will render the Event subject to cancellation. Client is responsible for full payment of all attendees above the guaranteed number. Client authorizes NCC to charge the credit card on file after the event for the guest overage.

Within three (3) business days after the Event Date, NCC will prepare an invoice reflecting all charges incurred by Client ("Final Invoice") and crediting all deposited funds thereto. Any outstanding balance will be charged to the credit card on file, and the Final Invoice will be delivered to Client.

WALKTHROUGH/FLOORPLAN

A minimum of two (2) weeks prior to the Event Date, Client shall contact NCC to schedule a walk-through of the Event site and a review of the floor plan for the Event. In the event Client fails to request a walkthrough or floor plan review, NCC will take no responsibility for problems with the layout, setup or scheduling of the Event.

OBLIGATIONS OF THE CATERER

NCC agrees that it shall not, except with prior written consent from the Client, limit or change either (a) the date/time or (b) the menu(s) selected by Client for the Event Date for the purpose of accepting other business

TAXES/CHARGED

All goods and services delivered in the State of Texas are subject to a sales tax of 8.25%. A 3% credit card fee is added to all credit card transactions.

FOOD SAFETY

NCC is responsible for the quality and freshness of the food served to its clients. Therefore, no food may be brought to an Event from another source for service by NCC staff.

SECURITY

NCC shall not be responsible for any damage or loss of any articles brought on location to an Event or left unattended in any function area.

TEXAS ALCOHOLIC BEVERAGE COMMISSION

As required by state law, NCC obligates their staff to check identification whenever appropriate. NCC cannot serve any guests that appear to be intoxicated. They are also directed to notify the event manager if they encounter a guest whose sobriety is questionable. The event manager will inform the host/hostess so they can handle the situation discreetly.

WEATHER

NCC will not refund any money due to inclement weather conditions.

INDEPENDENT CONTRACTOR

The Parties agree that NCC is, in all respects related to this Agreement, an independent contractor of the Client and is in no way the Client's agent, representative, employee or affiliated entity.

ARBITRATION/DISPUTE RESOLUTION

In the event of any controversy, claim, or dispute arising out of or relating to this Agreement, the consideration exchanged hereby, or the services to be rendered hereunder ("Claims"), the parties agree to first submit the Claims for mediation in Dallas, Texas, under the commercial mediation rules of the American Arbitration Association ("AAA"). Should the matter fail to be resolved by mediation within fifteen (15) days, the Parties shall refer the Claim to a single arbitrator selected by the parties (or, if the parties cannot agree, then an arbitrator appointed by AAA) who shall arbitrate under the AAA commercial arbitration rules in Dallas, Texas. The prevailing party in arbitration shall be entitled to recover its costs of arbitration and reasonable attorneys' fees incurred in either pursuing or defending the Claims.

BINDING AGREEMENT

The parties acknowledge and affirm that this Agreement constitutes the entire Agreement between them, superseding any and all previous agreements, oral or written, with respect to the subject matter hereof, and shall inure to the benefit of them, their officers, directors, agents, assigns and successors. No modification, waiver or amendment of any of the terms of this Agreement shall be valid unless in writing and signed by all parties, which may be executed in multiple counterparts. The undersigned represent that they are authorized to sign and enter into this agreement on behalf of the named entities. This Agreement may not be assigned or transferred to another person or entity without written consent of the other party.

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